Getting Started with App Manager

When you create a Qlutch site, you'll be guided through an initial setup process that introduces the App Manager. This guide walks you through those first steps, including how to activate a free trial, navigate the interface, and understand the key components of managing your organization's apps and users.

Step 1: Welcome and Free Trial Selection

• After you create your Qlutch account, you will see a congratulatory screen
  • This screen only appears once, during your initial site creation.
  • You must start a free trial for at least one App to activate your Qlutch site.
  • Select any App(s) you wish to start a trial for. You can trial others later.
  • Once selected, click Submit.
• Your selection determines which apps you, the site Admin, are initially assigned to.

Step 2: Navigating to App Manager

• After submitting your app selection, you’ll be automatically taken to the App Manager tab within the Admin module.
• This area is where Admins:
  • Monitor license usage
  • Assign user roles
  • Purchase and manage app licenses
• You will see the apps selected for trial marked with "In Trial" status

• Hovering over the "In Trial" tag shows your trial's start and end date

Step 3: Understanding App Manager Sections

There are three primary sections:

• License Details

  • Total licenses
  • Licenses used
  • Remaining licenses
  • Subscription plan
  • Start/End date
  • Billing cadence
  • Subscription status (active/inactive)

• Subscription Details

  • Select a monthly, annual, 2-year, or 3-year subscription
  • View tiered pricing by hovering

• • Choose a plan

• • Enter license quantity

• • Input payment details

• User Info Per App

  • First Name & Last Name
  • App Access Type (User/Admin)
  • License Status

• • Admins can:
    • Toggle access type per use for each app

• • • Note: Changing access type does not update other apps automatically
    • Remove licenses to revoke access
      • Red "No Access" means the user lacks a license. Green "Access Granted" means they have full access.
      • Users without licenses may still trigger actions/emails if assigned to roles but cannot access the App.
      • All user history is retained. Access can be reactivated later.